Client Operations Coordinator
(Part-Time)

Part-Time | Remote | Flexible | $300/month

THE ROLE

Prism Haus is looking for a highly organized, proactive Client Operations Coordinator to become the checks-and-balances person behind our client delivery process.

This isn’t a traditional assistant role, and we don’t need someone sitting at a computer for eight hours a day. We need someone who can consistently keep eyes on our active client workflows and answer:

What needs to happen next? Who owns it? When is it due? Did it happen?

You’ll work primarily inside HoneyBook, Trello and Voxer to monitor projects, follow up on deadlines, track approvals, coordinate scheduling and make sure work moves smoothly from one person to the next.

APPLY HERE

WHAT YOU’LL OWN

  • Monitoring active client projects, timelines and deadlines

  • Keeping Trello accurate and current

  • Tracking forms, approvals and deliverables

  • Following up with clients and team members

  • Coordinating client meetings and Content Days

  • Making sure completed work moves to the next person

  • Monitoring recurring monthly workflows

  • Catching bottlenecks before they become problems

  • Keeping track of what’s waiting on the client, team or CEO

  • Improving simple checklists/processes as needed

  • Escalating only the things that genuinely require CEO involvement

You are not responsible for client strategy, social media creation, graphic design or video editing. Your job is to make sure the people responsible for those things know what needs to happen and when—and that it actually happens.

YOU’LL PROBABLY LOVE THIS ROLE IF…

You’re naturally organized. You notice when something has been forgotten. You don’t mind following up. You love a good checklist or project board. You’re comfortable holding people accountable without being weird about it. You solve what you can before asking for help.

Most importantly, you don’t need someone constantly checking behind you.

We want someone who gets genuine satisfaction from being able to say:

“It’s handled.”

DETAILS

Compensation: $300/month flat retainer
Time Commitment: Approximately 2–3 hours/week
Location: Remote
Schedule: Flexible + primarily asynchronous
Tools: HoneyBook, Trello + Voxer

Some weeks will require very little time; others may require more depending on client activity. This is an outcome-based role rather than a traditional hourly position.

As our client volume and the responsibilities of the role grow, we’ll revisit scope and compensation.

APPLY HERE